Senior Executive Assistant at Clifford Chance

Urgent
Posted 6 months ago
Delhi
Rs15,000 - Rs15,000 per month
Application deadline closed.

Job Description

Senior Executive Assistant

Clifford Chance

Job Title

Job Type

Global Career Band

Location

Days/Hours of Work

Reports to

Senior Executive Assistant (Virtual)

Permanent

Coordinator

Gurgaon, Haryana, India

Monday to Friday (UK Hrs – 13:30 to 22:00/14:30 to 23:00 during daylight saving months) (Shift timings may change, as per business requirements)

Manager – Business Support, BRS Delhi; AND

General Manager, Singapore office

Summary

Clifford Chance is one of the world’s leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its… business operations. By joining us in Business Services, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business services are integral to the running of the firm and are critical to its success. Clifford Chance Business Services (CCBS) provides a wide range of IT Enabled Services to its client/parent company, Clifford Chance LLP.

Having Grown Steadily Over 12+ Years, The Company Employs 700+ Highly Skilled And Experienced Professionals Enabling The Organization To Successfully Support Its Client In The Following Areas
• Finance
• Information Technology
• Business & Research Solutions
• Legal Support Centre
• Document Production Unit
• Project Management and Continuous Improvement

This role will act as the assigned Directors’ gatekeeper. Any work of a management nature must be kept private and confidential at all times. You will be expected to leverage the directors’ time effectively, and be familiar with the firm, office and functional policies, as you are likely to be approached with queries. In instances where Managers of the office/function are in a position to address it, please forward accordingly. The Director should only be approached as a last resort or when a query is meant for their attention.

Key Responsibilities
• Organise and leverage the Directors’ time effectively, diary management, booking meetings, planning events, organising travel and preparing travel itineraries, correspondence and prioritising emails
• Scheduling important meetings, whenever required, using appropriate technology tools of the firm
• Work closely with the Directors and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Directors
• Assume responsibility for planning, organizing, and executing projects/assignments (e.g., calls and meetings entailing coordination of schedules of senior leadership participants). You will also be responsible for planning meetings, conference calls, conferences/events and lunches/dinners, and sending reminders
• Collaborate with stakeholders, their administrative contacts and with department members in creating smooth workflow, including soliciting assistance from others as needed and helping others, as appropriate, and maintaining follow-through.
• Submitting expense claims on behalf of the stakeholders, and raising payment vouchers when appropriate
• Act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.
• Own and manage various DLs and WA groups
• Coordinate for departmental reports and documentation for the meetings
• Conduct research, collect and analyse data to prepare reports and documents as directed by the Directors, as and when required
• Ensure all correspondence and relevant materials are produced in a timely and accurate manner
• Coordinate, attend and take minutes for the Directors’ meetings and any other relevant meetings
• Maintain confidentiality at all times and maintain respect and confidence of stakeholders
• Use extreme discretion and professionalism in interactions and represent the office of the Directors in good faith
• Comply with all policies, procedures, legal and regulatory requirements and ensure highest levels of integrity

Skills & Experience

Qualifications & Experience
• A bachelor’s degree from a reputed institute
• 5-7 years of experience at a multinational organisation in a similar role, with exposure to multiple cultures
• Proven experience as an executive assistant or personal secretary to Senior Management
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• In-depth understanding of entire MS Office suite (Word, Outlook, PowerPoint and Excel) ; strong email and calendaring skills
• Ability to learn quickly, be curious and willing to get things done
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment

Communicating & Influencing
• Excellent written & verbal communication skills
• Excellent attention to detail
• Approachable, helpful and flexible
• Ability to prepare initial email drafts for routine communications (internal and external)
• Negotiation and persuasion skills
• Strong senior stakeholder management skills
• Credible in all interactions

Analytical/Organisational/Strategic/Job-related Skills
• Ability to adapt, and quickly deal with new and unfamiliar situations
• Ability to make effective decisions based on information or guidance available
• Ability to break down problems into component parts, in order to decide next course of action
• Ability to think of ways to improve quality of service based on the needs and concerns of the stakeholders
• Service & delivery excellence, along with continuous service improvement
• Ability to solve problems in a methodical and practical way
• Ability to articulate the challenges a business operation faces when consistent change is being delivered
• Ability to understand, analyse, interpret and report on operational performance data
• Ability to advise on a range of issues and where necessary adapt skills to address emerging issues
• Ability to gather, synthesize and present information, to make it suitable for analysis by senior management
• Self-starter, ability to work independently and at the same time as integral part of virtual teams

The Clifford Chance Principles embody what we stand for and aspire to be:

Exceeding clients’ expectations

We are committed to helping our clients achieve their goals by providing commercially focused legal advice of the highest quality that will consistently exceed their expectations.

Local excellence, global standards

We ensure we can benefit our clients by combining the highest global standards of business and law with local excellence of service and by maintaining the depth, quality and scale of resources necessary to meet our clients’ needs whenever and wherever they arise.

Investing in talent

To deliver on our commitment to our clients, we recruit and develop the best people. We believe that, by delivering great client service, we will be involved in the most interesting and challenging client work and, as a result, achieve the reputation and the high levels of profitability which are essential to attracting and retaining the best people.

An adaptable and approachable team

We believe in the power of collaboration, collegiality and teamwork and we have an open, approachable style. We expect our people to be flexible and creative and to have the desire and drive to embrace new experiences and challenges. We require everyone to put the interests of our clients and the Firm before their own.

Strength through diversity

We are proud of our firm and value the diversity of the people and cultures within it. In our firm people succeed according to their merits.

Community

Our strength comes from our one firm approach and our partnership ethos. They underpin our ability to deliver excellent client service and create a working environment where talented people can succeed. We are ambitious for our clients and ourselves but we understand the importance of making a positive impact on the community at large.

An ambition for success

We are determined to be the leader of an elite group of international law firms and to be at the top of the profession in each market where we practice. Our aim is to be regarded as one of the world’s leading professional services organizations.

Thinking ahead

To be at the forefront of the legal profession requires foresight, a desire to share ideas and a willingness to have a voice on issues of importance. We have the confidence to challenge existing thinking and to push boundaries.

Equal Opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. Find out more here

Qualifications

Any Graduate

Primary Location

India-Delhi-Delhi

Work Locations

Clifford Chance, Delhi

Job

Finance

Schedule

Full-time

Shift

Day Job

Job Posting

Dec 13, 2021

Unposting Date

Dec 20, 2021, 11:59:00 PM